Request for Proposal — research artefact
The Ultimate Modular Education ERP
A complete requirements specification for one education ERP that serves every rung of the Pakistani market — from a one-room trade centre (R1) to a multi-campus university (R6) — by switching modules on, not by buying different products. 428 functional requirements across 24 module families, plus 19 regulatory compliance obligations.
How to read the priorities
Core = required from day one at the beachhead rungs (R2 TVET / R3 school) · Standard = required as the institution grows · Module = optional vertical add-on (defence, clinical, media). Applicability column shows which rungs the requirement applies to.
1. Scope & guiding principle
The system shall be a single modular ERP deployable at any rung of the education ladder with zero re-platforming:
R1 trade centre → R2 TVET institute → R3 single school → R4 school group → R5 college → R6 university
An R1 deployment shall require no more than a WhatsApp-native fee receipt and a student list; an R6 deployment shall carry the full requirement set below. The same database, the same Course object, the same GradingStrategy engine — only the switched-on modules differ.
2. The three architectural abstractions
RegulatoryTrack
- every regulator is a row in one config table
- stages, evidence packs, expiry clocks, validated export
- NAVTTC, PEC, NBEAC, BISE, PMC, EOBI = same code, different config
GradingStrategy
- percentage · points · GPA · GPA+capped
- credit pass/fail · thesis-weighted
- competency/NVQF · clinical/OSCE
One Course object
- trade · credit · NVQF level
- theory, lab, clinical, OSCE, studio, workshop, on-job
- programme version · accreditation track · external assessor
3. Mandatory regulatory compliance
The system shall encode each of the following authorities as a configured RegulatoryTrack, not as a report template. Each carries its own lifecycle stages, evidence requirements and deadlines.
| Authority | Compliance obligation (summary) |
|---|---|
| NAVTTC | National Vocational and Technical Training Commission Act, 2011 |
| QAB | The 13 QABs issue NVQF-recognised qualifications valid for employment and further education. |
| NACTVS | Institutes must score 700+ out of 1000 across 10 performance areas to obtain NAC-TVS accreditation. |
| NVQF | NVQF levels 1-8 map to informal/formal training; level 1-5 often via TTB, 6-8 via HEC/universities. |
| HEC | HEC MAKTAB occupies the university segment; public universities are on SAP; private DAIs use other ERPs. |
| HECIAM | HEC IAM project is in progress; no public technical specification found yet. |
| PEC | Per-programme accreditation is a hard gate for engineering graduates. |
| NBEAC | Fall 2027 deadline for business/management programmes; non-compliance suspends admissions. |
| PMC | Hard gate for medical/dental graduates. |
| BISE | BISE conducts SSC and HSSC exams; each province has its own board. |
| NADRA | Without it, duplicate enrolments across campuses are undetectable. The single highest-value missing integration. |
| 1LINK | Online payment rail. |
| EOBI | Minimum pension PKR 11,500/month from January 2025. Present in eDU SMARTZ payroll. |
| FBR | Employer withholding s.149 + 4AB surcharge 9% + pension tax 12(2)(f); teacher rebate reintroduced for three tax years only. |
| PBTE | Practical scores must be separable from theory for board reporting. |
| HECPLAG | Approved plagiarism tool is a graduation-blocking control. |
| WES | Verifiable credential shortens evaluation; relevant to Gulf export. |
| WCAG | Low priority today, rising as legal expectations spread. |
| PCI | Isolating cardholder data from the academic database is the cheapest risk reduction. |
4. Functional requirements
Domain · Academics & Learning
ACA — Academic Structure
Programme, versioned curriculum, degree audit, trade definitions.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| ACA-1 | Programme + versioned curriculum (scheme coexistence) | 2019 and 2024 schemes must coexist. Generic ERPs fail here. | R5 | Standard |
| ACA-10 | Trainer competency criteria (per trade, alternative routes) | NAVTTC publishes exact qualification thresholds. | R2 | Core |
| ACA-11 | Affiliated college agreement model | A relationship, not a parent-child link. | R5 | Standard |
| ACA-12 | ABC-portable credit export/import | Academic Bank of Credits insurance, India-style. | R5 | Standard |
| ACA-2 | Course catalogue | R3 | Core | |
| ACA-3 | Credit-hour and seat definition | R5 | Standard | |
| ACA-4 | Degree audit / requirement rules engine | Ellucian-class. Nobody in PK. | R5 | Standard |
| ACA-5 | What-if academic planning | R6 | Standard | |
| ACA-6 | Prerequisite / corequisite rules | R5 | Standard | |
| ACA-7 | Credit cap and load limits | National Curriculum Council mandates exist. | R5 | Standard |
| ACA-8 | Curriculum mapping + accreditation crosswalk | Learning outcomes → programme goals → standards. | R5 | Standard |
| ACA-9 | Trade & competency definition (450+ trades) | NAVTTC CBT&A curricula, tools, consumables per trade. | R2 | Core |
| ACA-B1 | Short-course & non-qualification programmes | Certificate courses without credit or degree structure — the majority of academy revenue; most ERPs cannot eve | R2 | Core |
| ACA-T1 | On-job training (OJT) logbooks | Trainee at employer: daily/weekly logbook, supervisor sign-off, hours banked toward certification | R2 | Core |
| ACA-T2 | Apprenticeship contracts & trade-cert eligibility | Contract registration, duration tracking, trade-certificate eligibility rules per apprenticeship board | R2 | Core |
| ACA-W1 | Dars-e-Nizami curriculum structure | The 8-year Aalim programme: fixed book sequence per year, Usool/Fiqh/Hadith tracks — no ERP models it | R2 | Core |
| ACA-W2 | Hifz-ul-Quran progress tracking | Manzil-by-manzil memorisation progress with the daily sabaq/sabqi/manzil cycle — the core madrasa academic art | R2 | Core |
| ACA-W3 | Nazira & Tajweed assessment records | Recitation fluency and tajweed rules assessed and recorded per student per term | R2 | Core |
ENR — Enrolment & Registration
Enrolment, registration windows, prereqs, holds.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| ENR-1 | Enrolment | R1 | Standard | |
| ENR-2 | Re-registration | R3 | Core | |
| ENR-3 | De-registration | R3 | Core | |
| ENR-4 | Course registration window (scale + failure handling) | Thousands of students. The system must not fall over. | R5 | Standard |
| ENR-5 | Hold engine (finance / academic / discipline / document) | The single most common student complaint in PK. | R3 | Core |
| ENR-6 | Batch / section allocation | R3 | Core | |
| ENR-7 | Waitlist and promotion | R2 | Core | |
| ENR-8 | Student declaration and course-repeat policy | R5 | Standard | |
| ENR-9 | Credit transfer and articulation | R5 | Standard | |
| ENR-T1 | Batch lifecycle per trade | Intake → running → completed with dates, trade, instructor and trainee roster — the TVET unit of delivery | R2 | Core |
ASS — Assessment & Grading
GradingStrategy plus competency and clinical assessment.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| ASS-1 | GradingStrategy engine | The hardest abstraction in the product. | R2 | Core |
| ASS-10 | Assessment components and weights | R3 | Core | |
| ASS-11 | Grade change approval workflow | R5 | Standard | |
| ASS-12 | Moderation board | R5 | Standard | |
| ASS-13 | Question bank (technology-wise) | An explicit NAC-TVS criterion. | R2 | Core |
| ASS-14 | Internal / sessional assessment | R3 | Core | |
| ASS-15 | Practical notebook tracking | Explicit NAC-TVS criterion — teachers must check them. | R2 | Core |
| ASS-2 | Percentage marks (school) | Weighted component sum, teacher-set weights. | R3 | Core |
| ASS-3 | Points-based | R3 | Core | |
| ASS-4 | GPA, configurable scale (college) | Credit-weighted. | R5 | Standard |
| ASS-5 | GPA with cap (university) | min(actual, cap) — e.g. 4.0 cap on a 4.3 scale. | R6 | Standard |
| ASS-6 | Credit pass/fail | R6 | Standard | |
| ASS-7 | Theory + practical split assessment | Mandatory for TVET and every lab-based engineering programme. | R2 | Core |
| ASS-8 | Competency-based assessment (NVQF / CBT&A) | Level descriptors: knowledge, skills, responsibility. | R2 | Core |
| ASS-9 | Clinical / OSCE external examiner | Medical, dental, nursing, veterinary, allied health. | R6 | Standard |
| ASS-S1 | Report card designer & templates | Drag-drop report card builder with school branding, multiple board formats, bulk PDF/print | R3 | Core |
| ASS-S2 | Bulk Excel marks entry & import | Offline spreadsheet template, validation on upload — every school asks for this first | R3 | Core |
| ASS-X1 | Surveys & quiz engine with analytics | Create surveys/quizzes, response analytics — Classter module | R3 | Core |
| ASS-X2 | Rubric-based assessment engine | Interactive rubrics, outcome mapping per criterion — Gibbon ships rubrics | R4 | Standard |
| ASS-X3 | Peer / crowd assessment | Students assess each other against rubrics with teacher moderation — Gibbon Crowd Assessment | R3 | Core |
| ASS-X4 | Internal marks moderation workflow | Department moderation of internal assessment before board submission — standard at BISE-affiliated colleges | R5 | Standard |
EXM — Examination
Scheduling, OMR, gazette, external examiner workflow.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| EXM-1 | Exam scheduling with conflict detection | R3 | Core | |
| EXM-10 | Grading scale configuration | R3 | Core | |
| EXM-11 | Result publication + QR verification | R2 | Core | |
| EXM-2 | Seating plan and date sheet | R3 | Core | |
| EXM-3 | Hall ticket | R3 | Core | |
| EXM-4 | OMR scan + item analysis | Negative marking, weighted scoring, multiple versions. | R3 | Core |
| EXM-5 | Duty roster | R3 | Core | |
| EXM-6 | Bulk result entry | R3 | Core | |
| EXM-7 | Consolidated gazette / promoted-not-promoted lists | The artifact that wins college and university deals. | R3 | Core |
| EXM-8 | Revaluation window | R4 | Standard | |
| EXM-9 | External QAB examiner workflow | Invitation letters, external assessment, moderation. | R2 | Core |
| EXM-O1 | Question bank with Bloom's / topic / difficulty taxonomy | Tagged, versioned items reusable across papers; import/export — ASS-13 is one line; this is the real bank | R4 | Standard |
| EXM-O10 | Answer-key management & challenge window | Publish key, accept student challenges with evidence, committee decision, marks adjustment | R5 | Standard |
| EXM-O11 | Descriptive-answer evaluation workflow | Rubric-based marking, double-marking and moderation, AI-assisted scoring suggestions | R5 | Standard |
| EXM-O12 | Item statistics & distractor analysis | Difficulty index, discrimination index, distractor performance — exam quality as data (extends EXM-4) | R5 | Standard |
| EXM-O13 | Mock & board-prep test series | MDCAT / ECAT / board-pattern practice tests with readiness analytics per topic — a product line of its own | R3 | Core |
| EXM-O14 | Adaptive testing (CAT) | Next-item difficulty adapts to ability — shorter, fairer tests for university entrance | R6 | Standard |
| EXM-O15 | Speaking & listening tests | Audio-recorded responses, examiner scoring grid, double-marking — language and viva assessment | R5 | Standard |
| EXM-O16 | Result release rules | Instant vs moderated release, withholding for re-check, re-totalling window before publication | R4 | Standard |
| EXM-O17 | Online exam fee gate | Supplementary / retake fee must clear before the hall ticket issues — closes the revenue loop | R4 | Standard |
| EXM-O18 | Auto-certificate on pass | Assessment passed → certificate generated with QR verification and pushed to the credential wallet | R2 | Core |
| EXM-O2 | Question-type library | MCQ, multi-select, true/false, fill-blank, matching, numerical, descriptive, audio/video response, code | R4 | Standard |
| EXM-O3 | Auto-grading with negative marking rules | Objective auto-graded; per-section and global negative marking — OpenEduCat ships negative marking | R4 | Standard |
| EXM-O4 | Randomisation & multiple paper sets | Shuffled questions and options per candidate; N statistically-equivalent sets from one blueprint | R4 | Standard |
| EXM-O5 | Load-shedding-tolerant delivery | Auto-save every few seconds, resume-after-disconnect, offline exam app with sync — the Pakistan requirement no | R3 | Core |
| EXM-O6 | Scheduled windows & auto-submit | Start/end windows, per-candidate extra time, auto-submit on expiry — the invigilator rules as code | R4 | Standard |
| EXM-O7 | Candidate identity verification | Photo + CNIC match at check-in, OTP to registered phone — kills proxy test-taking | R4 | Standard |
| EXM-O8 | Proctoring detail — violations & anomaly score | Face check-in, tab-switch and window-violation log, session recording, anomaly report per candidate (extends L | R4 | Standard |
| EXM-O9 | Paper-leak prevention | Paper encrypted until T=0, per-candidate watermark, delivery log — leaks are a national scandal every exam sea | R5 | Standard |
| EXM-P1 | Practical / viva marks with external assessors | Theory and practical separately assessed with external assessor sign-off — PBTE DAE and NAVTTC trade exams req | R2 | Core |
| EXM-T1 | Trade testing events with external assessors | Assessment-day scheduling, assessor panels, trade-test results and retests — the NAC-TVS/QAB assessment workfl | R2 | Core |
| EXM-W1 | Wafaq board exam registration & results | Board exam entries, roll numbers, centre allocation and results for the annual Wafaq examinations | R2 | Core |
| EXM-X1 | Question-paper setting & moderator approval | Paper workflow with setter/moderator roles and confidentiality — standard in boards | R5 | Standard |
| EXM-X2 | Invigilator duty allocation | Duty rosters against exam seating — absent everywhere in PK | R5 | Standard |
| EXM-X3 | Answer-script tracking & re-evaluation requests | Script barcodes, custody chain, revaluation workflow with fees | R5 | Standard |
ACR — Academic Records & Progression
Transcript, GPA, progression, convocation.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| ACR-1 | Academic history | R3 | Core | |
| ACR-10 | Alumni records | Explicit NAC-TVS criterion: alumni contacts + job addresses. | R4 | Standard |
| ACR-2 | Print-quality transcript | Institutions still print. This is a feature, not a nicety. | R4 | Standard |
| ACR-3 | Secure / verifiable transcript (QR + signature + watermark) | R3 | Core | |
| ACR-4 | GPA / CGPA calculation | R5 | Standard | |
| ACR-5 | Progression and eligibility rules | R5 | Standard | |
| ACR-6 | Dues gating (blocks result and release) | R3 | Core | |
| ACR-7 | Degree audit output | R5 | Standard | |
| ACR-8 | Convocation | R6 | Standard | |
| ACR-9 | Graduation clearance | R6 | Standard | |
| ACR-W1 | Sanad / Aalim / Aamah certificate generation | Religious certificates with Wafaq verification — the credential employers and universities accept | R2 | Core |
| ACR-X1 | Backlog & supplementary exam tracking | Carried/deferred papers, supplementary eligibility rules, clearance before degree issue | R5 | Standard |
| ACR-X2 | Academic probation & warning rules | CGPA thresholds trigger warning letters, probation, and dismissal workflows automatically | R5 | Standard |
| ACR-X3 | Transcript verification API | Employers, HEC and WES verify transcripts online — the anti-fraud layer the Gulf chain needs | R6 | Standard |
| ACR-X4 | Migration & NO-objection certificate (NOC) workflow | Inter-board and inter-university migration with NOC generation and receiving-institution acknowledgement | R5 | Standard |
RES — Research & Supervision
PhD/MS supervision, thesis, ORIC, grants.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| RES-1 | PhD / MS supervision workflow | R6 | Standard | |
| RES-2 | Thesis / dissertation lifecycle | Topic registration to defense. | R5 | Standard |
| RES-3 | Supervisor assignment and load | R6 | Standard | |
| RES-4 | Thesis defense scheduling and committee | R6 | Standard | |
| RES-5 | ORIC / research office records | 85 recognised ORICs, zero tooling. | R6 | Standard |
| RES-6 | Publications and citations | R6 | Standard | |
| RES-7 | Sponsored projects | Small in PK. Deliberately deferred. | R6 | Standard |
| RES-8 | Grants ledger and burn | Deferred. | R6 | Standard |
| RES-9 | Ethics / IRB protocol | Deferred. | R6 | Standard |
LMS — Learning Management
Authoring, SCORM/xAPI/LTI, gradebook sync, live class.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| LMS-1 | Course authoring | R2 | Core | |
| LMS-10 | AI course generation | Refuse. | R2 | Core |
| LMS-2 | SCORM 1.2 / 2004 | R2 | Core | |
| LMS-3 | xAPI + LRS | Partner rather than build. | R2 | Core |
| LMS-4 | LTI 1.3 | R2 | Core | |
| LMS-5 | Gradebook → SIS sync | R2 | Core | |
| LMS-6 | Live class (BBB / Zoom / Meet / Teams) | R2 | Core | |
| LMS-7 | Live class attendance sync | R2 | Core | |
| LMS-8 | Proctoring (lockdown browser / AI) | Refuse. OpenEduCat already ships it. | R2 | Core |
| LMS-9 | Plagiarism detection | Refuse. | R2 | Core |
| LMS-X1 | Live-class integration (Zoom/Meet/BigBlueButton) | Scheduled links, attendance pull-back — Fedena ships all three | R3 | Core |
| LMS-X2 | Recorded lecture library & video-on-demand | Lecture capture catalog, watch-tracking, offline download for low-bandwidth students | R4 | Standard |
Domain · Student Affairs
ADM — Enquiry, CRM & Admissions
Pipeline, merit list, roll numbers, conversion.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| ADM-1 | Enquiry pipeline | R1 | Standard | |
| ADM-10 | Marketing automation | R3 | Core | |
| ADM-11 | Faculty / staff recruitment | R3 | Core | |
| ADM-12 | Career and placement | Explicit NAC-TVS criterion — placements + appointment letters. | R5 | Standard |
| ADM-13 | Sales (corporate training contracts) | Real revenue for TVET institutes. | R2 | Core |
| ADM-2 | CRM and lead scoring | R3 | Core | |
| ADM-3 | Online application portal | R3 | Core | |
| ADM-4 | Document upload | R2 | Core | |
| ADM-5 | Merit list / quota-based admission (HEC) | Category-wise merit. Every university does this by hand. | R4 | Standard |
| ADM-6 | Test score entry | R4 | Standard | |
| ADM-7 | Offer and acceptance | R3 | Core | |
| ADM-8 | Roll number generation | Sequential, per batch, per programme. | R2 | Core |
| ADM-9 | Admission-to-enrolment conversion | R3 | Core | |
| ADM-B1 | Board-results import into admissions | BISE matric/intermediate marks imported into applicant profiles for automatic eligibility and merit lists — Ac | R3 | Core |
| ADM-B2 | Rolling admissions & multiple intakes | Continuous intake with multiple start dates per year — the TVET admissions model; semester-locked systems cann | R2 | Core |
| ADM-M1 | Franchise management | Franchise agreements, territory rights, brand-compliance audits — how PK school chains actually expand | R4 | Standard |
| ADM-M2 | Corporate / B2B training sales | Employer contracts, batch bookings, per-seat pricing, invoicing and utilisation — TVET academies' largest reve | R2 | Core |
| ADM-N1 | Lead nurturing & automated follow-ups | Automated sequences for admission enquiries until conversion — the engine inside Campus 365 Enroll | R3 | Core |
| ADM-P1 | Hafiz-e-Quran, sports & minority quota with extra-marks rules | BISE awards 20 extra marks for Hafiz-e-Quran; quota seats per programme with separate merit lists — board rule | R3 | Core |
| ADM-S1 | Front-office enquiry & call log | Walk-in and call enquiries with follow-up reminders and source tagging | R3 | Core |
| ADM-S2 | School public mini-website | Admissions landing page with form, gallery, fee structure — Fedena/others bundle this | R3 | Core |
| ADM-T1 | Employer directory & MoU registry | Employers, MoUs with validity, contacts and vacancies — NAC-TVS scores the employer directory directly | R2 | Core |
| ADM-T2 | Placement tracking with appointment-letter verification | Placement recorded, appointment letter uploaded and verified — NAC-TVS scores placements; donors demand eviden | R2 | Core |
| ADM-X1 | Admission agents & commission management | Agent portal, application attribution, commission calculation — Classter ships this | R3 | Core |
| ADM-X2 | Marketing campaigns & lead-source ROI | Campaign tracking, enquiry source analytics, conversion funnel — global standard, absent in PK | R4 | Standard |
STU — Student Records & Lifecycle
Single-record database, guardians, health, ID.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| STU-1 | Student profile — single-record database | R1 | Standard | |
| STU-2 | Guardian / parent records | R1 | Standard | |
| STU-3 | Health record | R1 | Standard | |
| STU-4 | Address, CNIC, B-Form | R2 | Core | |
| STU-5 | Photograph | R1 | Standard | |
| STU-6 | Dual enrolment (school + college on one record) | R5 | Standard | |
| STU-7 | Student lifecycle events | R1 | Standard | |
| STU-8 | Student ID card | R1 | Standard | |
| STU-S1 | ID card designer with school branding | Logo, photo, colours, barcode/QR, bulk print on card stock — openSIS ships badge generation on Avery stock | R3 | Core |
| STU-S2 | Visitor management & gate pass | Visitor log, purpose, host, gate-pass print, student pickup authorisation | R3 | Core |
| STU-T1 | Tracer studies & exit surveys | 3/6/12-month employment tracking of graduates — mandatory reporting for every donor-funded programme | R2 | Core |
| STU-W1 | Boarding student (mutaqeef) management | Most madaris are residential: dormitory allocation, mess, guardian visitation, leave-to-home workflow | R2 | Core |
| STU-X1 | Behaviour / discipline records & action plans | Incidents, severity, parent notification, trend analysis — openSIS, Gibbon, Fedena all ship this | R3 | Core |
| STU-X2 | Special educational needs (SEN/IEP) plans | Individual education plans, longitudinal archive, differentiation indicators — Gibbon ships this | R3 | Core |
| STU-X3 | Student health records & infirmary log | Physician, immunisation, critical alerts on profile, infirmary visits — openSIS ships this | R3 | Core |
| STU-X4 | Parent-initiated data updates with approval queue | Parents propose changes; admin approves — Gibbon Data Updater | R4 | Standard |
| STU-X5 | Career counselling records | Sessions, aptitude notes, employer referrals — NAC-TVS scores counselling records directly | R2 | Core |
| STU-X6 | Achievement & extracurricular portfolio | Sports, debates, olympiads, community service — builds the transcript employers and scholarships want | R3 | Core |
AID — Scholarships, Grants & Aid
Need-based aid, donor funds, disbursement, reporting.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| AID-1 | HEC need-based scholarship disbursement | R5 | Standard | |
| AID-2 | Donor / trust fund tracking | R4 | Standard | |
| AID-3 | Fee concession approval workflow | R2 | Core | |
| AID-4 | Financial support to needy students (recorded) | Explicit NAC-TVS criterion 8.6. | R2 | Core |
| AID-5 | Stipend and scholarship reporting | R5 | Standard | |
| AID-B1 | External funding-body integration | Donor/funding-portal sync: application status, approved amounts, disbursement reconciliation — Academia does N | R2 | Core |
| AID-M1 | Endowment, pledges & recurring giving | Pledge campaigns, recurring donor mandates, corpus tracking — university advancement | R6 | Standard |
| AID-N1 | Student meal accounts & subsidy eligibility | Canteen/mess balance per student with need-based eligibility — RosarioSIS ships food service; links MOB POS to | R3 | Core |
| AID-P1 | Zakat-funded scholarship compliance & disbursement | Zakat committee workflows, mustahiq eligibility, auditable disbursement — the largest need-based funding strea | R3 | Core |
| AID-X1 | Donor & fundraising management | Donor records, campaigns, receipts, alumni giving — Classter alumni module | R6 | Standard |
| AID-X2 | Means-tested need assessment workflow | Income documentation, scoring, committee review — the gate every need-based programme lacks | R4 | Standard |
| AID-X3 | Scholarship continuation criteria tracking | CGPA and attendance thresholds auto-checked each term; suspension and appeal workflow | R4 | Standard |
ENG — Portals & Communications
Student/parent/staff, WhatsApp, SMS, Urdu, offline.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| ENG-1 | Student portal / app | R1 | Standard | |
| ENG-10 | Self-service fee payment + receipt download | R1 | Standard | |
| ENG-11 | Grievance portal | R2 | Core | |
| ENG-12 | Notice board and circulars (numbering + read receipts) | R2 | Core | |
| ENG-13 | Appointment scheduling | R4 | Standard | |
| ENG-14 | Forum / community | R3 | Core | |
| ENG-2 | Parent portal | R1 | Standard | |
| ENG-3 | Staff portal | R2 | Core | |
| ENG-4 | WhatsApp Business API | Skoo ships this. It is table stakes now. | R1 | Standard |
| ENG-5 | SMS | R1 | Standard | |
| ENG-6 | Email integration | R2 | Core | |
| ENG-7 | Push notifications | R1 | Standard | |
| ENG-8 | Urdu / Roman-Urdu, RTL document engine | Nobody in PK does the document side. | R1 | Standard |
| ENG-9 | Offline / low-bandwidth mode | R1 | Standard | |
| ENG-D1 | Student dashboard — attendance, results, timetable, fee status | Everything a student opens the app for, in one view with history | R3 | Core |
| ENG-D10 | Notification preferences per channel | Each user picks which events reach them on WhatsApp, SMS, push or email — cuts message cost | R4 | Standard |
| ENG-D2 | Assignment & homework submission workflow | Student submits, teacher checks with annotations, parent sees status — closes the loop the diary started | R3 | Core |
| ENG-D3 | Document requests with fee gate | Transcript, character & bonafide certificates requested from the portal; fee clears, document generates | R4 | Standard |
| ENG-D4 | Library account in portal | Loans, due dates, fines, holds and reading history — member-side of the MOB-L layer | R4 | Standard |
| ENG-D5 | Digital student ID & QR pass | One QR for exam entry, library issue and campus gate — replaces the lost-card ritual | R3 | Core |
| ENG-D6 | Teacher class workspace | Register, marks entry, substitution alerts and at-risk student list per class section | R4 | Standard |
| ENG-D7 | Leave apply & multi-level approval from app | Staff and student leave requests with routing rules and balance display | R4 | Standard |
| ENG-D8 | Payslip & annual tax certificate in staff app | View, download, history — the single most-opened HR document | R4 | Standard |
| ENG-D9 | Parent-communication log per student | Calls, meetings and notes timestamped — NAC-TVS scores parent-teacher meetings; this is the evidence | R3 | Core |
| ENG-S2 | Parent-teacher meeting scheduler | Slot booking, teacher calendars, reminders, minutes | R3 | Core |
| ENG-S3 | Homework / daily diary to parents | Class diary pushed to parent app with submissions for junior grades — Fedena core | R3 | Core |
| ENG-S4 | Birthday & event auto-reminders | Automated parent greetings and event alerts — standard in PK school apps | R3 | Core |
| ENG-X1 | White-label mobile app in institution brand | Parent/student app under the school name — Fedena core offering | R3 | Core |
| ENG-X2 | Employer & partner portal | Companies post internships/jobs, academia-industry ties — Classter 7th portal | R6 | Standard |
Domain · Finance & Administration
FAC — Faculty, HR & Payroll
Records, workload, EOBI and FBR payroll compliance.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| FAC-1 | Employee records | R2 | Core | |
| FAC-10 | Performance appraisal | R2 | Core | |
| FAC-11 | Training need analysis (TNA) and development | Explicit NAC-TVS criterion, 2 sub-criteria. | R2 | Core |
| FAC-12 | Department and org structure | Organogram is an accreditation criterion. | R2 | Core |
| FAC-13 | Grievance and disciplinary | R2 | Core | |
| FAC-14 | Contract and document management | R2 | Core | |
| FAC-2 | Recruitment pipeline | R3 | Core | |
| FAC-3 | Payroll engine | Reuse the existing PHP HRMS on the target box. | R2 | Core |
| FAC-4 | EOBI employer (PR-01) + employee (PE-01) registration + e-contribution | Act 1976, applies at 10+ employees. | R2 | Core |
| FAC-5 | FBR withholding u/s 149 + surcharge 4AB | Verify current rates with the FBR circular. | R2 | Core |
| FAC-6 | Teacher/researcher tax rebate handling (expires TY2026) | Dated requirement. Verify status. | R2 | Core |
| FAC-7 | Leave management | R2 | Core | |
| FAC-8 | Timesheet, shift and break | R2 | Core | |
| FAC-9 | Faculty workload and course allocation | Explicit NAC-TVS criterion: theory + practical hours per teacher. | R5 | Standard |
| FAC-H1 | Attendance-to-payroll auto-integration | Biometric punches flow into payroll; loss-of-pay computed automatically with exceptions flagged | R3 | Core |
| FAC-H2 | Payslip generation, distribution & annual tax certificate | Branded payslips via email/WhatsApp; year-end employee tax certificates in one run | R4 | Standard |
| FAC-H3 | Transfers, postings & promotions | Multi-campus transfers with relieving/joining workflow; promotion and increment history per employee — eDU SMA | R4 | Standard |
| FAC-H4 | Full & final settlement workflow | Clearance checklist across library/finance/IT → dues computed → settlement cheque — eDU SMARTZ ships this | R3 | Core |
| FAC-H5 | Gratuity computation & provisioning | Entitlement per service years, monthly provisioning entries, payment on exit | R4 | Standard |
| FAC-H6 | Onboarding checklist & exit workflow | Offer → documents → accounts → assets; exit mirrors it — nothing falls through | R3 | Core |
| FAC-H7 | 360-degree appraisal with student-feedback weighting | Supervisor, peer, self and student feedback (from FAC-X5) combined with configurable weights | R5 | Standard |
| FAC-H8 | Salary structure & revision engine with arrears | Structures per grade/step, revision effective-dated, arrears auto-calculated and payable | R4 | Standard |
| FAC-T1 | Master craftsman & instructor registry | Trade-wise qualifications and experience records — NAC-TVS checks instructor-trade match; this is the evidence | R2 | Core |
| FAC-X1 | Staff certification & document expiry alerts | Track professional certifications with expiry warnings — openSIS ships this | R3 | Core |
| FAC-X2 | Employee loans & advances against salary | Loan scheduling, instalment deduction, settlement on exit — eDU SMARTZ ships this, our RFP did not | R3 | Core |
| FAC-X3 | Provident fund management | Employee/employer contributions, interest posting, statements, withdrawal workflow | R4 | Standard |
| FAC-X4 | Training & professional development records | Trainings attended, certifications earned, HEC-CPD hours — feeds appraisal and accreditation | R3 | Core |
| FAC-X5 | Student course-evaluation of teachers | Semester-end feedback per course; feeds faculty appraisal and NAC-TVS teaching-quality scoring | R5 | Standard |
FEE — Fees & Student Billing
The revenue side of finance: vouchers, receipts, local payment rails, zakat, instalments, defaulter control.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| FEE-1 | Fee structure and heads | R1 | Standard | |
| FEE-10 | Refunds | R2 | Core | |
| FEE-11 | 1Link payment integration | Unmapped by every vendor found. | R2 | Core |
| FEE-12 | JazzCash / Easypaisa / PayFast / HBL / IBFT | Skoo has the first two. Nobody has 1Link. | R1 | Standard |
| FEE-13 | Bank transfer reconciliation | R2 | Core | |
| FEE-14 | QAB per-candidate certification fee | The revenue engine. See strategy. | R2 | Core |
| FEE-15 | Fee-to-GL posting | R2 | Core | |
| FEE-16 | Riba-free / Islamic fee models | Muqatafi, sukuk-linked. Large named segment. | R5 | Standard |
| FEE-2 | Voucher + sequential audit-trail receipt book | The voucher, not the invoice, is the atomic unit in Pakistan. | R1 | Standard |
| FEE-3 | Partial payment allocation across heads | R1 | Standard | |
| FEE-4 | End-of-day cash reconciliation vs bank slip | The fee clerk's day is the product's day. | R1 | Standard |
| FEE-5 | Installment plans | R2 | Core | |
| FEE-6 | Sibling / staff / merit discounts | R1 | Standard | |
| FEE-7 | Hardship adjustment | R3 | Core | |
| FEE-8 | Fund vs self finance separation | R2 | Core | |
| FEE-9 | Late fine and mid-semester proration | R2 | Core | |
| FEE-M1 | Discount & promotions engine | Sibling, merit, early-bird and staff discounts with approval caps and expiry — controlled, not ad-hoc | R3 | Core |
| FEE-M2 | Referral program management | Parent-refers-parent rewards, tracking and redemption — the cheapest acquisition channel in PK schools | R4 | Standard |
| FEE-M3 | Franchise royalty computation | Percentage-of-revenue royalties to franchisor with auto-settlement statements | R4 | Standard |
| FEE-M4 | GST / sales-tax invoicing on services | FBR sales-tax regime for fee and training services, with e-invoicing readiness | R5 | Standard |
| FEE-P1 | Zakat deduction at source (fee & payroll) | Statutory zakat deduction on saving thresholds and fee refunds; also on payroll — Pakistan-specific, nobody sh | R3 | Core |
| FEE-T1 | Attendance-linked trainee stipend disbursement | Stipends paid per attendance day via JazzCash/Easypaisa mobile wallets, donor-auditable — the killer feature o | R2 | Core |
| FEE-T2 | Sponsored-seat & donor billing | PSDF/employer-sponsored seats: sponsor invoiced, trainee attends free, utilisation reported | R2 | Core |
| FEE-W1 | Community donation & zakat collection registry | Donor registry, zakat/fitrana/skins collections, auditable disbursement — the actual madrasa funding model | R2 | Core |
| FEE-X1 | Multi-currency fee handling | Gulf and international students billed in AED/USD with PKR-equivalent books | R6 | Standard |
| FEE-X2 | Fee-receipt verification API | Anyone can verify a receipt is genuine — receipt fraud is routine in PK; kills it | R4 | Standard |
ACC — Finance & Accounting
The books: general ledger, AP/AR, budgeting and funds, procurement, assets. Architecture note: integrate (SAP/ERPNext-grade) rather than rebuild where the institution already runs one.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| ACC-1 | Double-entry GL | Reference ERPNext / Frappe. Do not rebuild. | R2 | Core |
| ACC-10 | Capital projects | Deferred. | R6 | Standard |
| ACC-11 | Grant compliance reporting | Deferred. | R6 | Standard |
| ACC-12 | Expense claims | R2 | Core | |
| ACC-2 | Chart of accounts | R2 | Core | |
| ACC-3 | Accounts payable / receivable | R2 | Core | |
| ACC-4 | Budget and fund accounting | Explicit NAC-TVS criterion 2.1-2.2. | R2 | Core |
| ACC-5 | Bank reconciliation | R2 | Core | |
| ACC-6 | Procurement and requisition | R2 | Core | |
| ACC-7 | Purchase orders | R2 | Core | |
| ACC-8 | Inventory and stores | Explicit NAC-TVS criterion 2.5. | R2 | Core |
| ACC-9 | Asset register and maintenance | R2 | Core | |
| ACC-M1 | Per-campus / business-unit P&L | Revenue vs cost per campus with owner dashboard — the view a group owner actually opens daily; no ERP in the r | R4 | Standard |
| ACC-M2 | Occupancy & capacity revenue dashboards | Seats filled vs capacity per programme; leakage and unfilled-section cost — pricing decisions from data | R4 | Standard |
| ACC-M3 | Facility & space rental | Rent halls, labs and grounds evenings/weekends with booking, billing and damage deposit — proven PK revenue | R4 | Standard |
| ACC-M4 | Tender & government contract management | Bid tracking, milestone billing, compliance documents, retention money — how colleges win public work | R5 | Standard |
Domain · Campus Operations
ATT — Attendance & Time
Manual, biometric, face, RFID; staff shifts.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| ATT-1 | Manual attendance | R1 | Standard | |
| ATT-2 | Biometric (fingerprint) | R2 | Core | |
| ATT-3 | Face recognition | R2 | Core | |
| ATT-4 | RFID | R2 | Core | |
| ATT-5 | QR / geo check-in | R1 | Standard | |
| ATT-6 | Attendance percentage and eligibility impact | Gates promotion and convocation. | R3 | Core |
| ATT-7 | Staff attendance (punch / shift / break) | R2 | Core | |
| ATT-8 | Parent notification on absence | R1 | Standard | |
| ATT-X1 | Parent absent-alert auto-push | Absent at 9:30, parent notified by 9:35 on WhatsApp/SMS — the single most-requested feature in PK schools | R3 | Core |
SCH — Timetable, Classroom & Facilities
Conflict-free builder, rooms, labs, rotation rosters.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| SCH-1 | Timetable builder (conflict-free) | Explicit NAC-TVS criterion 5.1, per trade. | R2 | Core |
| SCH-2 | Classroom and lab allocation | R2 | Core | |
| SCH-3 | Room booking | R2 | Core | |
| SCH-4 | Facility management | R2 | Core | |
| SCH-5 | Academic calendar / annual plan | Explicit NAC-TVS criterion 1.2. | R2 | Core |
| SCH-6 | Co-curricular and clinical rotation roster | R6 | Standard | |
| SCH-7 | Substitution management | R3 | Core | |
| SCH-C1 | Campus master data (buildings, floors, rooms) | Physical hierarchy with type, capacity, photos — the base data every allocation and exam seat references | R3 | Core |
| SCH-C2 | Maintenance work orders | Request from any staff account, assign to staff or vendor, track status, record cost against the asset | R4 | Standard |
| SCH-C3 | Preventive maintenance calendar | Fire extinguisher checks, equipment calibration, UPS/generator servicing — NAC-TVS literally scores fire extin | R3 | Core |
| SCH-C4 | Space utilization analytics | Occupancy vs capacity per room, idle-room finder, external-rental candidates | R4 | Standard |
| SCH-C5 | Utilities and generator fuel tracking | Per-building electricity, water and generator-fuel metering — the load-shedding reality of running a campus | R4 | Standard |
| SCH-C6 | Parking management | Zones, permits, faculty and student allocation, visitor parking | R4 | Standard |
| SCH-C7 | Campus security and access control | Gate-log integration, access cards, CCTV hooks — connects to clearance records at defence institutions | R5 | Standard |
| SCH-L1 | Lab session scheduling & station allocation | Practical sessions with bench/station capacity, per-experiment grouping, demonstrator assignment | R3 | Core |
| SCH-L10 | Computer lab management | Machine inventory, software-licence register, seat booking, usage and internet logs | R3 | Core |
| SCH-L11 | Lab safety incident log | Accidents and near-misses with first-aid record and corrective action — feeds institutional safety scoring | R4 | Standard |
| SCH-L12 | Virtual & simulation labs | Experiment simulations for equipment-poor institutes — the realistic path to practical coverage at scale in TV | R2 | Core |
| SCH-L13 | Workshop tool issue & return | Tool crib against student/teacher, issue and return logging, loss charging — machining, welding, auto trades | R2 | Core |
| SCH-L14 | Workshop machine register & safety induction | Machine custody and service records; safety-induction validity per student before machine use — NAVTTC trade-w | R2 | Core |
| SCH-L2 | Lab equipment & apparatus register | Microscopes, glassware, apparatus with quantity, condition, location and custody — the base register every sci | R3 | Core |
| SCH-L3 | Chemical & reagent stock register | CAS numbers, hazard class, batch, expiry, stock book — the register every chemistry lab must keep for board au | R5 | Standard |
| SCH-L4 | Chemical safety & storage segregation | SDS/MSDS library, storage classes (acids, flammables, oxidisers segregated), issue and usage log | R5 | Standard |
| SCH-L5 | Lab consumables & reorder levels | Usage consumed per practical class, reorder thresholds, auto-indent to procurement | R5 | Standard |
| SCH-L6 | Practical syllabus & experiment tracking | Experiment registry per course, lab-manual mapping, demonstration records — feeds the NAC-TVS "practical noteb | R3 | Core |
| SCH-L7 | Student lab notebook / report submission | Digital practical records submitted and teacher-checked with timestamps; print for board inspection | R4 | Standard |
| SCH-L8 | Lab breakage & deposit billing | Lab deposits, breakage charged to the student account automatically with evidence photo | R5 | Standard |
| SCH-L9 | Equipment calibration & certificate validity | Calibration expiry clocks, service history, certificate vault — audit-ready | R5 | Standard |
| SCH-M1 | Event ticketing & paid events | Fairs, exhibitions, concerts with ticketing and gate reconciliation | R4 | Standard |
| SCH-P1 | Morning / evening shift management | Same rooms, two timetables, separate cohorts and fee structures — the standard Pakistani college model, absent | R5 | Standard |
| SCH-S1 | Substitute teacher arrangement | Absent-teacher detection, swap suggestions, notification — absent everywhere in PK | R3 | Core |
| SCH-S2 | Events calendar with photo gallery | Event scheduling, permissions, photo album publishing to parents | R4 | Standard |
MOB — Transport, Hostel, Canteen, Library
Routes, allocation, POS, circulation, fines.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| MOB-1 | Transport route planning | R1 | Standard | |
| MOB-2 | Vehicle and driver compliance | R1 | Standard | |
| MOB-3 | Student stop / rider assignment | R1 | Standard | |
| MOB-4 | Hostel allocation | R1 | Standard | |
| MOB-5 | Mess / canteen + POS | R1 | Standard | |
| MOB-6 | Library catalogue and circulation | R1 | Standard | |
| MOB-7 | Digital library | R2 | Core | |
| MOB-8 | Fine posting to student account | R1 | Standard | |
| MOB-L1 | OPAC — search, reserve & renew | Member-facing catalogue: search, availability, hold queue, self-renewal, reading history — eDU SMARTZ ships a | R4 | Standard |
| MOB-L10 | Inter-library loan | Title requests between campuses and partner institutions with tracking | R6 | Standard |
| MOB-L11 | Thesis & research repository | Final-year projects, theses and papers archived, embargoed and searchable — accreditation visits check this | R6 | Standard |
| MOB-L12 | HEC Digital Library & e-resource integration | Single sign-on to HEC Digital Library and journal databases — every Pakistani university has the subscription, | R6 | Standard |
| MOB-L13 | Library usage analytics & accreditation reports | Circulation stats, titles-per-student, usage by department — feeds NAC-TVS and PEC library criteria directly | R4 | Standard |
| MOB-L14 | Fine rules engine — overdue, lost, damage | Configurable fine calendar, lost/damage charges, waiver workflow with approval — MOB-8 posts it; this decides | R4 | Standard |
| MOB-L2 | Loan rules by member type | Borrowing limits, durations and hold rights per member class (student / faculty / alumni / external) — integra | R4 | Standard |
| MOB-L3 | Book bank — semester textbook lending | Course-textbook lending per semester with return-on-promotion — the standard Pakistani university model; eDU S | R5 | Standard |
| MOB-L4 | Serials & periodicals management | Journal, magazine and newspaper subscriptions, expected-vs-received issues, claims to vendors | R5 | Standard |
| MOB-L5 | Acquisitions workflow | Requisition from faculty → quotation → approval → purchase order → accessions, tied to the procurement module | R5 | Standard |
| MOB-L6 | MARC21 cataloguing & Z39.50 import | KOHA-grade cataloguing with authority control and copy-cataloguing from other libraries — the university stand | R6 | Standard |
| MOB-L7 | Annual stock verification & weeding | Stock-taking with variance report; damaged/obsolete weeding with approval — the audit every library dreads, au | R4 | Standard |
| MOB-L8 | Barcode / RFID, self-check & anti-theft | Label printing, self-issue kiosks, RFID gate events — from barcode-cheap to RFID-rich campuses | R4 | Standard |
| MOB-L9 | Reading room & study seat booking | Seat/room reservation for exam season — the annual scramble in every college library | R5 | Standard |
| MOB-M1 | Transport route profitability | Cost per route (fuel, driver, maintenance) vs fee recovery — routes quietly lose money; this shows which | R4 | Standard |
| MOB-M2 | Hostel occupancy & mess P&L | Bed occupancy, mess cost per resident, monthly hostel P&L | R5 | Standard |
| MOB-S1 | Stationery & consumption inventory | Stationery issue to classes/teachers, consumption tracking, reorder levels | R3 | Core |
| MOB-T1 | Trainee toolkit issuance | Trade kits (electrician, welder) on deposit — issue, return, loss charging, inventory | R2 | Core |
| MOB-X1 | Bookstore & uniform shop POS | Sale, stock, and student-account charging in one till | R4 | Standard |
| MOB-X2 | Hostel mess billing | Mess attendance-linked billing cycles | R5 | Standard |
Domain · Compliance & Credentials
REG — Regulatory & Compliance Engine
The moat. Every regulator is a row in one config table.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| REG-1 | RegulatoryTrack object (authority → stages[] → status) | The abstraction. One object, every regulator. | R2 | Core |
| REG-10 | BISE / FBISE registration + board affiliation | 9 boards plus CBSE/other boards. | R3 | Core |
| REG-11 | PMC / PMDC registration eligibility (medical, dental) | Practitioner council registration tracking. | R6 | Standard |
| REG-12 | Pharmacy / Nursing Council registration eligibility | Same pattern, different authority. | R6 | Standard |
| REG-13 | Evidence pack builder, versioned docs, expiry calendar | Pre-stages everything. The 6-month renewal clock. | R2 | Core |
| REG-14 | HEC statutory reporting — HES return + PGPR proformas | Auto-generated from live data, not a spreadsheet. | R5 | Standard |
| REG-15 | DCF export (Data Capture Format, validated machine file) | UDISE+/AISHE pattern. Validated schema, not a PDF. | R3 | Core |
| REG-16 | NADRA CNIC / B-Form validation + de-duplication | Mandatory for real admissions. Nobody in PK ships it. | R2 | Core |
| REG-2 | NAVTTC registration → QAB affiliation → NAC-TVS accreditation | Three-stage lifecycle, exact stage names. | R2 | Core |
| REG-3 | QAB affiliation management (13 approved bodies, per-province) | TTB x4, AJKTTB, PVTC, FBISE, TEVTA x4, NAVTTC direct. | R2 | Core |
| REG-4 | NVQF level mapping (8 levels) | L1-4 NVC, L5 Diploma/DAE, L6-8 HEC degrees. | R2 | Core |
| REG-5 | NAC-TVS 1000-mark assessment across 10 performance areas | Live scoring; 700/1000 to pass. | R2 | Core |
| REG-6 | NQF internal scorecard (7 areas, 100 pts, A–D grades) | M&E 30, Intl Acc 20, Registration 20, Acc 10, Affil 10, Emp 5, Assessment 5. | R2 | Core |
| REG-7 | PEC per-programme OBA accreditation + 4th-year inspection | Washington Accord. Accreditation is per programme. | R6 | Standard |
| REG-8 | NBEAC accreditation + BECC | Fall 2027 deadline; admissions-suspension threat. | R6 | Standard |
| REG-9 | HEC recognition / DAI registration / programme approval | Plus HES annual return and PGPR proformas. | R3 | Core |
| REG-B1 | National TVET-MIS reporting | Submissions to the national TVET management information system — the NAVTTC equivalent of HEMIS returns | R2 | Core |
| REG-W1 | Wafaq board registration & affiliation tracking | Registration with the five Wafaq-ul-Madaris boards, renewal deadlines — the madrasa equivalent of NAVTTC/QAB | R2 | Core |
| REG-X1 | Affiliated-college registry & board-affiliation renewals | Parent-university side: affiliation grants, renewal deadlines, monitoring returns for 1,700+ affiliated colleg | R6 | Standard |
DOC — Documents, Signature & Print
Evidence packs, e-sign, print-quality documents.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| DOC-1 | Document management with versioning | R2 | Core | |
| DOC-2 | E-signature with routing and audit trail | R2 | Core | |
| DOC-3 | Print document engine (transcript, receipt, gazette, ID) | R1 | Standard | |
| DOC-4 | Verifiable credential issuance (QR) | Publish the spec openly; aim to be the format HEC adopts. | R2 | Core |
| DOC-5 | Gulf-ready attestation pack export | HEC → notary → MOFA → Gulf MOE chain. | R3 | Core |
| DOC-S2 | Custom certificate builder | Appreciation, achievement, participation certificates with templates and bulk generation | R3 | Core |
| DOC-X1 | Character, migration & leaving certificates | Board-format certificate generation with verification — standard in PK, absent from RFP | R5 | Standard |
| DOC-X2 | Bulk document generation | One job produces 1,000 admit cards / transcripts / certificates as print-ready PDF | R4 | Standard |
| DOC-X3 | Institution-wide document management with versioning | Central DMS with folders, roles, version history — today every office keeps its own drive | R4 | Standard |
Domain · Specialised Verticals
CLR — Clearance, Vetting & Restricted Access (optional vertical module)
Defence universities. Clearance as an access attribute.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| CLR-1 | Security clearance record + validity expiry | Defence universities. | R6 | Module |
| CLR-2 | Clearance as an access attribute on documents | Not RBAC — attribute-based. | R6 | Module |
| CLR-3 | Controlled document access, print control, watermarking | R6 | Module | |
| CLR-4 | Chain-of-command org structure | Military hierarchy, not flat departments. | R6 | Module |
| CLR-5 | Mess / barracks / canteen (institutional) | R6 | Module | |
| CLR-6 | Institutional medical records | R6 | Module |
CLN — Clinical & Practicum Management (optional vertical module)
Teaching hospital, rotations, competency logbooks, OSCE.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| CLN-1 | Teaching-hospital patient lifecycle | The biggest prize segment. Nobody serves it. | R6 | Module |
| CLN-10 | Community outreach / rural posting | R6 | Module | |
| CLN-2 | OPD / IPD scheduling | R6 | Module | |
| CLN-3 | Rotation competency logbook | R6 | Module | |
| CLN-4 | OSCE station authoring and marking | R6 | Module | |
| CLN-5 | Supervised student treatment (dental operatory) | Dental colleges run real clinics with real patients. | R6 | Module |
| CLN-6 | PBL block scheduling | R6 | Module | |
| CLN-7 | Preclinical lab / cadaver / skills lab | R6 | Module | |
| CLN-8 | Medical records (legal retention) | R6 | Module | |
| CLN-9 | Insurance / Sehat Sahulat integration | R6 | Module |
MED — Media & Production (optional vertical module)
Newsroom, asset management, equipment booking, rundown.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| MED-1 | Assignment desk (beats, deadlines, pitches) | R6 | Module | |
| MED-2 | Media asset management (RAW, rushes, proxies, rights) | R6 | Module | |
| MED-3 | Equipment booking (cameras, ENG kits) | R6 | Module | |
| MED-4 | Broadcast rundown and playout | R6 | Module | |
| MED-5 | Byline / student portfolio | R6 | Module | |
| MED-6 | Media house internship tracking | R6 | Module | |
| MED-7 | Edit suite and studio scheduling | R6 | Module |
Domain · Platform & Analytics
ANL — Analytics, Reporting & Early Alert
Dashboards, statutory reports, prediction, ghost detection.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| ANL-1 | Operational dashboards | R2 | Core | |
| ANL-10 | Cost per enrolled student | R2 | Core | |
| ANL-2 | Statutory / regulator reports | R2 | Core | |
| ANL-3 | Ad-hoc report builder | R2 | Core | |
| ANL-4 | Scheduled PDF / email reports | R2 | Core | |
| ANL-5 | KPI dashboard for leadership | R2 | Core | |
| ANL-6 | Predictive early alert / risk scoring | Week-2 assessment completion beats demographics. | R3 | Core |
| ANL-7 | Institution-wide board / QAB result analytics | Failure counts, pass rates, moderation spread. | R2 | Core |
| ANL-8 | Ghost-student and dropout detection | UDISE+ lesson: individual student-wise data exposes both. | R2 | Core |
| ANL-9 | Accreditation readiness score (live against the rubric) | The winning feature. See /strategy. | R2 | Core |
| ANL-B1 | Applicant-funnel analytics at scale | Applications by campus, programme and campaign with conversion and yield — Academia processes 85,000 applicati | R4 | Standard |
| ANL-M1 | Enrollment & revenue forecasting | Admissions pipeline by programme → projected revenue and capacity needs per term | R4 | Standard |
| ANL-X1 | Custom report builder with saved queries | AND/OR conditions, saved filters, column picker — openSIS ships this | R3 | Core |
| ANL-X2 | Enrollment cohort & funnel tracking | Cohort retention, dropout points, enrollment funnel from enquiry to graduate | R4 | Standard |
| ANL-X3 | Board-result comparison analytics | Internal assessment vs actual BISE/board results variance by subject and teacher — the metric principals actua | R5 | Standard |
PLT — Platform & Integration
Tenancy, federation, RBAC, API, PCI scope, no-code.
| Req ID | Requirement | Detail | Rungs | Priority |
|---|---|---|---|---|
| PLT-1 | Multi-campus / multi-institution tenancy | R2 | Core | |
| PLT-10 | PCI DSS scope isolation | R1 | Standard | |
| PLT-11 | WCAG 2.1 AA | Audit and improve; do not seek certification early. | R1 | Standard |
| PLT-12 | No-code studio | R2 | Core | |
| PLT-13 | Backup / restore | R1 | Standard | |
| PLT-14 | Canonical institution code (EMIS / AISHE-style) | The join key to any future national registry. | R1 | Standard |
| PLT-15 | Data residency control | R1 | Standard | |
| PLT-2 | Group HQ + branch P&L | Beaconhouse scale and the 3-20 campus long tail. | R4 | Standard |
| PLT-3 | Federation — affiliated college roll-up | The two-sided wedge. | R5 | Standard |
| PLT-4 | RBAC | R1 | Standard | |
| PLT-5 | Audit log | R1 | Standard | |
| PLT-6 | SSO (SAML / OIDC / LDAP / CAS) | R2 | Core | |
| PLT-7 | REST API | R1 | Standard | |
| PLT-8 | Webhooks | R1 | Standard | |
| PLT-9 | HEC IAM readiness | National identity project is rolling out. | R2 | Core |
| PLT-N1 | Internal helpdesk & ticketing | Staff raise IT/facility/admin tickets with SLAs — Campus 365 ships it; we did not have it | R3 | Core |
| PLT-X1 | Integration marketplace | 40+ prebuilt integrations, open API catalog — Classter marketplace | R4 | Standard |
| PLT-X2 | Data backup & disaster recovery | Point-in-time restore, regionally hosted backups — sells to every owner who has lost a database | R3 | Core |
| PLT-X3 | Language-pack framework (i18n) | Beyond Urdu: any language pack, RTL-safe — for Gulf expansion | R3 | Core |
5. Modularity & deployment acceptance
Acceptance criteria
The ultimate ERP is buildable if and only if: (1) an R2 institute can run Core requirements alone, priced under PKR 8,000/month, producing NAC-TVS accreditation evidence as a by-product; (2) an R6 university can add Research, Clearances and Federation without touching the Core schema; (3) every RegulatoryTrack exports a validated machine file its authority accepts; and (4) the same GradingStrategy object grades a tailoring certificate at R1 and a PhD thesis at R6.
6. Requirement gap analysis — what no provider offers
24 capabilities the market still needs, ranked by priority. Available today is the honest state of the current registry — “Partial” means something adjacent exists; “Nobody” means not one of the 43 providers documents it.
| # | Needed capability | Family | Why it is needed | Available today | Priority |
|---|---|---|---|---|---|
| 1 | NAVTTC 3-stage lifecycle engine (registration, QAB affiliation, NAC-TVS accreditation) | REG | Only approved-body certificates are valid for employment; the whole institute reputation rides on this status | Nobody | critical |
| 2 | QAB affiliation across the 13 approved bodies, routed per province | REG | TTB x4, AJKTTB, PVTC, FBISE, TEVTA x4, NAVTTC direct — each with its own process | Nobody | critical |
| 3 | NAC-TVS 1000-mark accreditation scoring with evidence packs | REG | 700/1000 to pass; ERP should produce the evidence as a by-product, not a 6-month scramble | Nobody | critical |
| 4 | NVQF 8-level qualification mapping (QAB awards 1-5, HEC awards 6-8) | REG | Vertical/horizontal progression plus Recognition of Prior Learning | Partial claims only | critical |
| 5 | NADRA CNIC verification and duplicate-enrolment detection | STU | Without it, duplicate enrolments across campuses and institutions are undetectable | Nobody | critical |
| 6 | HEC HES annual return + PGPR proformas as a validated machine file | REG | Statutory university return; today it is rekeyed from spreadsheets | Partial (reports exist, no validated export) | critical |
| 7 | PEC per-programme OBA accreditation cycle (not OBA as a teaching practice) | REG | A non-accredited engineering degree cannot be used for PEC registration after graduation | Nobody | critical |
| 8 | NBEAC self-study and accreditation workflow | REG | HEC deadline Fall 2027; non-compliance suspends admissions | Nobody | critical |
| 9 | FBR payroll engine: s.149 withholding + 4AB surcharge + 12(2)(f) pension tax | FAC | Statutory employer obligation; rates change every Finance Act | Partial (generic slabs only) | high |
| 10 | EOBI PR-01/PE-01 registration lifecycle and e-contribution | FAC | Statutory; eDU SMARTZ carries balances but not the lifecycle | Partial (eDU SMARTZ balances only) | high |
| 11 | 1Link online fee rail integration | FEE | HEC has directed its portals to accept fees online through 1Link | Partial | high |
| 12 | Degree audit requirement engine (what is left to graduate) | ACR | Advising today is manual transcript-reading | openSIS (degree audit module) | high |
| 13 | Curriculum versioning so 2019 and 2024 schemes coexist | ACA | Programme migrations without data loss or duplicate cohorts | Partial (roadmaps, not versioning) | high |
| 14 | Outcome-based education mapped to PEC/NBEAC rubrics | ACA | Accreditation evidence per learning outcome, per cohort | Partial (OBA claimed, not the cycle) | high |
| 15 | Faculty teaching-load and workload tracking | FAC | Direct NAC-TVS scoring input; also drives pay and accreditation | Nobody documents it | high |
| 16 | Affiliated-college federation (parent university + colleges) | PLT | 1,700+ affiliated colleges; two-sided network nobody has built | Nobody | high |
| 17 | PMC/PMDC registration eligibility tracking | REG | Hard gate on graduation outcomes for medical and dental colleges | Nobody | high |
| 18 | BISE board result gazette export (consolidated format) | EXM | The college artifact; boards require an exact gazette layout | Partial | high |
| 19 | Credit transfer and articulation with equivalency rules | ACR | University transfers and migration without manual committees | Partial (eDU SMARTZ equivalency) | medium |
| 20 | Single sign-on across all portals | PLT | Student, parent, faculty, alumni, placement — one login | Partial (openSIS via Meta Cloud API; no PK vendor) | medium |
| 21 | Multi-tenancy with group/campus data isolation | PLT | School groups need consolidated views plus campus-level isolation | Partial (multi-campus, not tenancy) | medium |
| 22 | Open API and webhooks | PLT | Integration ecosystem; MAKTAB coexistence at R6 | Partial | medium |
| 23 | Fixed assets and depreciation register | ACC | Audit-ready asset books; NAC-TVS inventory scoring | Nobody documents it | medium |
| 24 | Hostel allocation and capacity management | MOB | Campus operations; NAC-TVS scores hostel capacity | Nobody documents it | medium |
Cross-reference: coverage matrix (which providers cover which families today) · feature catalog (who offers what) · raw feature evidence.